Attendance and Absence Policy
Attendance and Absence Policy
Objective
This policy aims to clarify attendance requirements and procedures for managing student absences at CalUni University. It ensures that students understand the importance of regular attendance and the processes for reporting and managing absences.
Scope
The policy applies to all students enrolled in diploma, undergraduate, postgraduate, and professional development programs at CalUni University.
Principles
- Commitment: Regular attendance is essential for academic success and personal development. Students are expected to attend all scheduled classes, lectures, seminars, and other academic activities.
- Responsibility: Students are responsible for managing their attendance and promptly notifying the university of any absences.
- Support: CalUni University is committed to supporting students facing difficulties that affect their attendance.
Attendance Requirements
- Minimum Attendance: Students must attend at least 75% of all scheduled classes and academic activities. Failure to meet this requirement may result in disciplinary actions, including academic probation or program dismissal.
- Attendance Recording: Attendance will be recorded at the beginning of each class. Students must ensure their attendance is registered by the instructor.
Reporting Absences
- Short-Term Absence: For absences lasting up to three consecutive days, students must notify their instructor and provide an acceptable reason. Notification can be made via email or the university's online portal.
- Long-Term Absence: For absences longer than three consecutive days, students must notify the Student Services Office and provide supporting documents, such as a medical certificate or relevant documentation.
- Planned Absence: For planned absences, such as religious holidays or scheduled appointments, students must notify their instructor and the Student Services Office at least one week in advance.
Authorized Absences
- Medical Reasons: Absences due to illness or medical appointments must be supported by a medical certificate.
- Personal Reasons: Absences for personal reasons, such as family emergencies, must be reported to the Student Services Office with appropriate documentation.
- Academic Reasons: Absences for academic purposes, such as attending conferences or participating in field trips, must be pre-approved by the instructor.
Unauthorized Absences
Unauthorized absences are those not reported or approved according to the procedures outlined in this policy. Unauthorized absences may result in penalties, including grade reductions or other disciplinary actions.
Consequences of Poor Attendance
- Warnings: Students with poor attendance will receive a warning letter explaining the importance of attendance and the consequences of continued absences.
- Academic Probation: Students failing to improve attendance after receiving a warning may be placed on academic probation.
- Dismissal: Continued failure to meet attendance requirements may lead to program dismissal.
Student Support
- Counseling Services: Students experiencing difficulties affecting their attendance are encouraged to seek support from the university's counseling services.
- Academic Support: Additional academic support, such as tutoring or study groups, is available for students needing assistance to catch up on missed work.
Policy Review
This policy will be reviewed regularly to ensure it remains up-to-date and relevant. Students and staff will be informed of any changes and updates will be published on the university’s website.
Contact Information
For inquiries related to attendance and absence, please contact the Student Services Office:
- Email: [email protected]
